Volunteer management best practices Part 1 – Build a good volunteer database.

Volunteer management best practices Part 1

#1 Build a good volunteer database.


Building a volunteer database can seem like a very time-consuming task for most organsiation, but having a volunteer database is instrumental for saving your organisation time, money and most importantly, help you attract new and retain volunteers more efficiently. With a good database, you can quickly segment the volunteers according to different variables, so you can easily find better matching volunteers you need for your campaign or project.

An effective volunteer database should:

  1. Keep track of volunteer data/profile – including information such as interests, skills, communication preference, volunteering history with your organisation among others.
  2. Track volunteering habits of each volunteer
  3. Improved sign up and retention through more targeted and relevancy in volunteer opportunity matching.
  4. Create daily, monthly, quarterly and yearly reports to measure your campaign ROI.

Currently, there are many options for creating a volunteer database. You can build your own in a basic spreadsheet such as Excel, but one of the tools that can be of great help for your volunteer management is Givlly. Givlly’s Volunteer Management Solution allows volunteers to input their own information directly into your database which allows you to sort out your volunteer profile faster and more efficiently. It also helps to streamline your efforts by helping you to track their volunteering time and schedule. You can also use it to see how much time and effort goes into volunteer management in just a few quick clicks of the mouse.

Finding managing your volunteer engagement and retention activities overwhelming? Sign up for our free demo or upcoming workshop to see how Givlly Volunteer Management System can save you loads of time.

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